Why is the ONC holding the "What’s in Your Health Record??" Video Challenge?

While the HIPPA Privacy Rule grants each American the legal right to be able to see and get a copy of our medical records and to request a correction, consumers face barriers to getting their health information. Many individuals are not fully aware that they have a right to this information or why it would be beneficial to have access to it. In fact, 41% of American’s have never requested a copy of their health records.

Promoting that individuals have the right to access their health information is an important objective of the ONC’s Federal HIT Strategic Plan 2011-2015. By encouraging individuals to request and use their records, creating tools for providers to easily share that information with their patients, and establishing public policies that protect privacy and security, the ONC is working to empower individuals and providers to become partners in health and medical care.

The goal of the What’s in Your Record Challenge is to encourage the public to become more active in their health care by getting access to their health records. Through the creation of videos, the challenge will give real-life examples of how having access to your health record can make a difference.

How do I request access to view the information in my medical record?

As Americans we each have the legal right to access our health information held by doctors, hospitals and others that provide healthcare services to us, thanks to the HIPAA Privacy Rule. Yet 41% say they have never asked for a copy of their health record (Markle 2010). Why? In a paper based healthcare system, it can be time consuming, expensive, and cumbersome to get a copy of your medical records. And what do you do with a stack—or maybe even a room full—of paper records?

As our health information becomes digital, getting secure, electronic access to it ourselves—as patients or caregivers—is becoming more mainstream. Some health care providers offer patient portals or personal health records (PHRs) that you can use to view your health record. Some health plans and health care providers offer the “"Blue Button":http://www.bluebuttondata.org”, which is an easy way for you to get easy, electronic access to your health information so you can be more engaged in your health.

If you want to know more about your right to see and get a copy of your health record, here is a memo explaining it and a brief video. You can take this memo into your doctor’s office to request to see a copy of your medical record.

Why might I want to ask for a copy of my health information?

There are many reasons to get your health information.

  • You are changing doctors and want your new doctor to have your treatment history
  • You want to make sure your information is correct
  • You want to be more engaged in your treatment
  • You may want to keep track of your health by looking at key information (e.g., blood pressure, weight)
  • You may want to plug your health data into other applications and tools to help manage your health.

We can use the information in our records (e.g. vital signs, problem lists, medication lists, allergies, immunizations, and laboratory results) to better understand our health and treatment options, and make sure information about us is as accurate and complete as possible. Research shows that engaged patients actually get better quality health care, and can avoid potential medical errors.

Last but not least, we can plug electronic data from our health records into a growing number of tools and applications that help us better manage our own health and wellness, often outside of the traditional health care setting. Devices such as digital scales and wireless blood pressure monitors help us to track key health metrics, smartphone apps provide information, tools, and reminders, and online communities help us to interpret information, receive emotional support, and make choices that support our personal health goals.

Once I have my health record, what should I check for?

There are several things you can check for once you have your record:

  • Check to make sure basic information about you is correct (name, address, gender, etc.)
  • Check to make sure the information, such as your medications and allergies is correct. Is any information missing—like new meds or allergies? Is there some information listed that is not accurate—e.g. medications you stopped taking?
  • Check to make sure any lab results or tests are yours.

What are the criteria for the winning submissions?

Your submission should consist of a video no longer than 2 minutes, a text description of how you can benefit from having access to your health record, and a transcript of words spoken or sung in the video. The HHS panel of judges will select the winners based on the quality of the story (includes elements such as the authenticity and originality of your story and how you described getting a copy of your information and using it to improve your quality of care or the care of a loved one); and on the potential impact on motivating and inspiring others to access their health record (includes whether the video is compelling, instructive, and easy to follow so that others can achieve similar benefits after gaining access to their health record).

Submissions that contain inappropriate content or consist of someone else’s work will be disqualified. Please see the Official Rules for further details.

Who is eligible to enter the competition?

The "What’s in Your Health Record??" Video Challenge is open to individuals over the age of 18, as well as teams of individuals over the age of 18, who are citizens or permanent residents of the United States and its territories.

Team members must be at least 18, but your video can include minors under 18 as long as the necessary consent forms are provided. (“Team members” do not include people who appear in the video but don’t make any other contributions to the submission.) For details on eligibility, review the Official Rules.
Release/consent forms are required for everyone who appears in the video, regardless of age. If your video features children (minors under 18), a parent or legal guardian must sign the consent form.

How do I enter?

To enter, you must do the following:

1. Create an account on YourRecord.Challenge.gov or log in with an existing ChallengePost account.

2. On YourRecord.Challenge.gov, click “Accept this challenge” to register your interest in participating. This step ensures that you will receive important challenge updates.

3. Create a video and ensure the following (please read the Official Rules for complete requirements):

  • Your video addresses questions such as:
    • What prompted you to ask for an electronic copy of your health record?
    • What did you find when you reviewed your health record?
    • How did you, or your health care provider, improve your quality of care after gaining access to your health record? In other words, what was the benefit of being able to view what was in your record?
    • What did you, or your provider, learn from accessing your health record? Was any information missing or incorrect?
  • Your video gives a specific example (personal story, experience, testimonial, or thoughtful idea) of the benefits of having access to view your health record and the ability to review what is in your health record
  • Your video encourages viewers to visit www.HealthIT.gov and to ask their health care provider to see and get a copy of their medical record.
  • Your video is no longer than 2 minutes. In fact, shorter is better, as long as you get the point across!

4. Confirm that you have read and agreed to the Official Rules. Submit your video by including a link to the video on YouTube.com or Vimeo.com; a text description of how you can benefit from having access to your health record. Upload consent forms for everyone who appears in your video, regardless of age.

What format or file type should I use for my submission?

  • Your video should be uploaded to YouTube.com or Vimeo.com. Paste the link in the Video field on the submission page.
  • Enter a text description of your experience or idea for how you can benefit from having access to your health record in the Description field on the submission page.
  • To submit consent forms, you must first print out the forms and sign them by hand — typed names will not be accepted as signatures. Scan your signed forms and combine them into one file (ZIP, PDF, doc; any single file). Upload one file on the submission page.

How does public voting work?

Visitors to the site can vote for as many submissions as they like, but no more than once for a single submission. At the end of the public voting period, the votes will be tallied and verified to determine a Popular Choice Prize winner.

What will ONC and ChallengePost do with my submission?

ONC and ChallengePost will have the right to display and publicize your submission to the public on the challenge.gov website, HealthIT.gov web site –ONC’s one stop shop for consumer related information about health IT— and partner sites. They will also be allowed to publicize your name in connection with the submission and the challenge.

Can more than one person work on a submission and receive credit for it? And if the submission wins a prize, how will the prize money be split among the creators?

Yes, teams are encouraged. If a team of individuals is selected as a prize winner, the prize will be awarded to the lead representative of the team. It will be up to the team leader to reallocate the prize money among the team members identified at the time of submission.

Can I enter more than one submission?

Yes. There is no limit to how many times an eligible person or team may enter. An individual may also join more than one team.

How do I follow the "What’s in Your Health Record??" Video Challenge and get updates?

Sign up on the challenge website and click “Follow” or “Accept this challenge” to receive email updates. Follow us on Twitter: @ONC_HealthIT and use the hashtag #YourHealthRecord

Who can I contact if I have questions about the "What’s in Your Health Record??" Video Challenge?

Email us at support@ChallengePost.com